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Plan and Structure Writing Using a Systematic Approach

Business Writing

Course Ref. 10035
No. of Days 1
Participants 6 to 12

Target Audience

All those who need to prepare concise and effective correspondence, memos and short reports : either alone or for managers.

Course Objectives

Plan and structure their writing using a systematic approach
Write clearly and in good plain English
Check the finished piece for common errors, and correct them

Methods

Presentation, discussion in small and large groups and practical written exercises.

Course Contents

Welcome and introductions

Course objectives and overview

What is business writing?

  • Writing to communicate
  • Difficulties of communicating in writing
  • What persuades others?
  • Following a systematic approach

Planning to write: the essential questions

  • Why am I writing?
  • Who am I writing to?
  • How will I structure my writing?
  • What style shall I use?

Writing to communicate: using "good plain English"

  • Using a "business" style
  • Choice of words
  • What to avoid
  • Grammar, punctuation and spelling
  • Sentence length
  • Paragraphs
  • Using an appropriate tone

The polishing stage

  • Checking and editing documents
  • Common errors to look for

Action session

Summary and close