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Prepare More Efficiently to Take Minutes

Agendas and Minutes

Course Ref. 10013
No. of Days 1
Participants 6 to 12

Target Audience

Those who need to prepare agendas as well as take minutes: at internal, external, formal and informal meetings. If you do not need to learn about agendas, consider the related courses above.

Course Objectives

Prepare more efficiently to take minutes
Collect material for, and structure, agendas
Take relevant notes by identifying key points
Write up clear, concise and accurate minutes after meetings

Methods

Interactive presentation by course leader, small- and large- group work, exercises and practical activities.

Important notes

Throughout the course, participants hold short meetings based on their previously written agendas, allowing everyone to practise listening, taking notes and writing minutes.

Course Contents

Welcome and introductions

Course objectives and overview

A well-planned agenda

  • The difficulties of taking and writing minutes
  • The Chairperson/ Secretary partnership
  • Planning and preparation
  • The pre-meeting meeting
  • Deciding content, sequence and timing
  • Practical exercises

Taking minutes

  • The function and purpose of minutes
  • Taking notes at a meeting: different methods
  • Identifying what is relevant
  • Listening and using concentration
  • Note taking exercises

Writing the minutes

  • Rules of writing well
  • Getting content and layout right
  • Clearly identifying actions
  • Practical exercises

Action session

  • What do you need to do differently next time?

Summary and close