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Dictation Techniques

Dictation Techniques

Target Audience

All those who wish to improve their audio dictation skills, (digital or analogue) and more particularly those who are new to the skill.

Course Objectives

Plan efficiently for dictation
Give clear instructions that are understood by all who transcribe their dictations
Practise techniques for dictating and for correcting errors


Presentation, syndicate work, dictation exercises.

Important notes

Three or four secretaries will be required for about 30 minutes during this course, to transcribe the short dictations, and also to give written feedback.  This course is often run in conjunction with Working with Support Staff as part of the trainee/graduate induction.

Course Contents

Welcome and introductions

Course objectives and overview

Using the machine effectively

  • Problems for dictators and transcribers
  • "It's easier to type it myself"

Planning and preparation

  • What do I want to say?
  • What should it look like?
  • What order do I dictate in?


  • Using your voice
  • Making it sound natural
  • Hand and voice coordination
  • Giving instructions
  • Practical session

Correcting errors

  • Never having to say you're sorry
  • What to give with dictations
  • Practical session

What do you think was dictated?

  • Feedback from secretaries

Action session

Summary and close