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Learn How To Write Better Reports

Report Writing

Course Ref. 10037
No. of Days 1
Participants 6 to 12

Target Audience

Those wishing to improve their knowledge and skills of writing reports that are read. Also for those who have to review other people's reports.

Course Objectives

Prepare reports for clients using the firm's structure and house style for reports
See the value of following the three stages of report writing, particularly the preparation stage
Find all relevant information to write the report
Assess their writing in terms of grammar and style
Write reports that impress and persuade clients

Methods

Presentation, discussion and group work through practical exercises.

Important notes

Participants are asked to bring at least one example of a recent report they have written. They will refer to this during the workshop and be asked to share it with colleagues.

Course Contents

Welcome and introductions

Introduction to course

  • Overview of course
  • Objectives – course and participants
Writing a report
  • What is a report?
  • What is the purpose of a report?
  • Using a three-stage method for report writing
The preparation stage
  • Why am I writing this report?
  • Who will read it?  Considerations of the reader – what do they want?
  • Adjusting the report to the reader.
  • Planning the content – pattern noting
  • Structuring reports deciding the order within each section
The writing stage
  • Making your writing understandable, readable, straightforward and natural
  • Writing with Plain English and using your ABC
  • Using a punchy, positive and persuasive style
  • Back to school – a look at the basics!  Simpler, appropriate words and phrases.  Better sentences and paragraphs.  Punctuation, grammar and spelling.
Accompanying letters and emails
  • Planning letters and emails
  • Structuring the content
  • Starting and ending
The checking stage
  • Proofreading and editing
  • Common mistakes
  • Making it look good
Action
What do you need to do differently next time you write a report?

Summary and close